Time Management can not be difficult in a digital age, right? Wrong. You have probably already been through this:
You pointed out three priorities that you need to finish by the end of the day. Let’s go. After a few meetings and some questions from your colleagues, it is 6’o’clock. What? You have got the feeling that you didn’t do anything the whole day. Frustrating, right?
Conclusion: Time Management is not only important when you are working at the office, but also when you’re working from home. In addition to that, Fosbury & Sons came up with a nice time-saving and productivity proof concept. They call it Artful Participation. Doesn't ring a bell? Let me explain it to you.
I think we all know the feeling when you're in a meeting and afterward, you actually don't remember what people were talking about. A dozen other things had to be done at that specific moment, right?
Artful Participation is asking yourself three questions before you join or accept a meeting:
- Do I have the time to contribute to this meeting?
- Is this meeting useful for me?
- Am I artful here today?
Did you answer 'no' to one or more of these questions? Then you should consider letting the participants know that you won't be available.
Reflection as a Closing
Sometimes we tend to forget how long we have been sitting behind our desk when we are working from home. The boundaries between private and working life can sometimes get blurry. That's why you need to reflect at the end of every working day.
Ask yourself what you can do to improve the next working day. Write down everything that you have done, and what you will do tomorrow. Pick three priorities that you want to finish. It gives you structure and the boundary will get clearer.
Tools for Time Management
The first 'tool' I want to discuss is time boxing. It's not a real app or website but a very handy way to organize your agenda. You put boxes on your agenda for a certain task. For example, if you need to write a blogpost you block an afternoon to only work on that task.
Your agenda stays clear and you know exactly what to do at what time of the day. In other words, you’ll be a time management rockstar in no time! ?♀️
Tip: A good idea is to share your agenda with your co-workers so they can plan in meetings at a fitting slot. We at Zapfloor, use Spark for our emailing system and calendars. It can do everything that Google Mail can do, and even more. For example, you can chat underneath a conversation with your teammates without external parties seeing it. There is a free version, but you better upgrade to the premium plan. It will only cost you $6,39 per month.